General terms and conditions
2024 Craftadian Markets Read the full general terms and conditions
ACCEPTANCE TERMS AND CONDITIONS:
1. Craftadian is a highly curated handmade market. All products must be handmade, all products must be Made in Canada AND all products must be made by the applicant.
2. Craftadian markets are highly popular, and we are overwhelmed by the applications we receive. Typically we receive over 250+ applications with room for only 50-90 makers (depending on venue)
3. Prior acceptance into a Craftadian market does not guarantee acceptance into future shows. Show management reserves the right to limit exhibitors in similar categories.
Please note that each market is juried separately. Applications will be juried by the application deadlines (as noted below) and notification of acceptance or non-acceptance will be as noted below:
Craftadian Burlington (November 2-3) and Craftadian Hamilton (December 7-8)
1st round of jury May 1 – June 30; 2nd round of jury July 1 – August 5, 2024.
Application deadline July 31, 2024. All applicants will be notified on or before August 15, 2024.
Note for the Craftadian Holiday markets there are different vendors each day.
PAYMENT TERMS AND CONDITIONS:
1. Upon accepted, an invoice will be sent. Payments are due within 7 days.
2. One payment reminder will be sent (only one – we will not chase you). If you need a payment plan or extension please contact us ASAP to avoid any late fees or the risk of forfeiting your space.
3. If non-payment after payment deadlines (within 7 days of invoice) and you have not contacted us, a $25 late fee will be added automatically.
4. If non-payment (within 14 days of invoice) and you have not contacted us to make arrangements, you will automatically forfeit your spot into the show.
5. Exhibitor fees are non-refundable upon acceptance.
6. All Exhibitor fees are subject to HST (13% Harmonized Sales Tax).
7. Payments can be made by Email Money Transfer, PayPal and Credit Card are accepted; an invoice will be sent upon acceptance with instructions.
EXHIBITION SPACE:
1a) REGULAR SPACE 8′ wide x 5′ deep (includes chair)
1b) PREMIUM SPOT: 8′ wide x 5′ deep (includes chair), guarantee placement in atrium/front area closest to the entrance
1c) PREMIUM TABLE TOP DISPLAY 6′ wide x 5′ deep (includes 6′ table + chair) atrium/front area. Table top display only, no space between tables
1d) NEW LARGER SPACE 10′ wide x 5′ deep (includes chair)
2. Exhibitors may only use the allotted rented space. Encroaching on neighbouring spaces or common areas (isles) is strictly prohibited.
3. Tables are not included (but can be rented for an additional fee). All tables must be covered (table skirt or table cloth) that reaches the floor to hide any storage or boxes. Applicants must provide their own table coverings.
4. Exhibitors must maintain a clean area and are responsible to place garbage, bags and boxes in garbage receptacles provided.
5. Subletting or renting a portion of the exhibition space without written permission is strictly prohibited.
6. Your exhibition space must look profession, NO handwritten signs, we will ask you to remove all handwritten signs. Chalkboard Signs are permitted.
7. Exhibitor is strictly prohibited to apply or attach pins, tape, tac, glue or other adhesives to building columns, floors, walls or other components not belonging to the Exhibitor. The exhibitor will be liable for any costs incurred due to non-compliance.
8. Exhibitors may only sell products that are handmade, made in Canada AND made by the applicant.
9. Exhibitors may only sell products as listed on their application. Should an exhibitor wish to add additional products they must receive written approval from show management.
10. Show management reserves the right to remove products from your display should they not comply with the above noted terms.
SET-UP & DISMANTLE OF EXHIBITION SPACE:
1. Exhibitors will be given 60-90 minutes to set up. In some cases 120 minutes (2 hours) can be granted.
2. Exhibition space must be fully set-up at least 15 minutes before the show opens and remain occupied for the duration of the show.
3. The Craftadian market is open to the public from 10:00am – 4:00pm.
4. Exhibitor load-in information including loading times, locations, floor plan and booth numbers will be emailed to exhibitors 1-2 weeks prior to the market.
5. Exhibitors may only begin to dismantle their booth following the conclusion of the show (i.e. 4:01pm) and only when all customers have safely existed the show floor.
6. No space may be dismantled in part or whole prior to the conclusion of the show (i.e. do not dismantle before 4:00pm). Exhibitors MUST NOT dismantle their booth (or pack up the table top) prior to the conclusion of the show hours (ie. 4:00pm). If you do you may be billed a $25.00 fine and will not be invited to future events
7. Any Exhibitors that leave the show or are fully packed up before the show close (4:00pm) will be billed a $25.00 fine and will not be invited to future events ** THIS WILL BE STRONGLY ENFORCED**
9. Exhibitors are required to listen and obey instructions by Show Management, Security, Parking Control and/or Venue staff.
EXHIBITOR CANCELLATION TERMS AND CONDITIONS:
1. An exhibitor may cancel (withdraw) their application no later than application deadline (as noted above)
2. Upon acceptance and payment; the exhibitor fees are non-refundable.
3. Should an exhibitor cancel after being accepted (and payment has been paid) or fail to attend on event day, Show Management reserves the right to:
a) Retain all payments (upon acceptance of application the exhibitor fee is non-refundable) and/or
b) Re-rent the exhibition space.
c) If the exhibitor cancels their participation within 45-days, and if Show Management is able to re-rent your space, a credit minus a $25 administration fee may be issued upon show management discretion.
3. Show Management, Craftadian [MAKE IT HAPPEN EVENTS INC] reserves the right to revoke, void or cancel an exhibitors participation at anytime should they feel they do not fully comply with the terms and conditions above and/or should their products not fit the criteria of the event.
CANCELLATION OR CURTAILMENT OF THE SHOW:
1. In the event the facility in which the Show is to be held is destroyed or becomes unavailable for occupancy, or if for any reason the Show Management is unable to permit the Exhibitor to occupy the facility or the Rental Space, or if the Show is cancelled or curtailed, for any reason beyond the control of the Show Management, Craftadian [MAKE IT HAPPEN EVENTS INC] will not be responsible for any loss of business or loss of profits.
2. If the Show is cancelled or curtailed, for any reason beyond the control of the Show Management, Craftadian [MAKE IT HAPPEN EVENTS INC] may, under special circumstances, transfer the funds to a future show date and/or apply a credit to the vendor to use at a future show