General terms and conditions

PLEASE READ CAREFULLY

2023 Craftadian Spring Markets

GENERAL TERMS AND CONDITIONS:

Sat. April 1 @ McMaster Innovation Park, Hamilton. Application deadline January 21, 2023. All applicants will be notified of acceptance or non-acceptance on or before February 4, 2023.

Sat. April 29 @ Victoria Park Golf Club, Guelph. Application deadline February 11, 2023. All applicants will be notified of acceptance or non-acceptance on or before February 25, 2023

Sat. June 24 @ Ron Joyce Centre, Burlington. Application deadline April 1, 2023. All applicants will be  notified of acceptance or non-acceptance on or before April 15, 2023

ACCEPTANCE TERMS AND CONDITIONS:

1. This is a juried show. Vendors must submit 3-5 colour photos of their work and one photo of your booth (or sketch of your booth); Exhibitors will be accepted by show committee based on the photos provided. Prior acceptance into a Craftadian does not guarantee acceptance into future shows. Show management reserves the right to limit exhibitors in similar categories.
2. ONLY HANDMADE ITEMS ARE PERMITTED FOR SALE THIS SHOW (handmade or a component of handmade). All products must be made by the applicant, original design, in Canada). Photography is acceptable provided the photos are taken by the applicant. Non-handmade items are strictly prohibited. Non-handmade items will be removed immediately, and that vendor will not be invited to future events
3. APPLICATIONS MUST BE RECEIVED no later than application deadlines (as noted above). Letters of acceptance or non-acceptance will be emailed/mailed on or before a date two weeks after the application deadline (as noted above). Applications may be accepted after the application deadline if space is available.

PAYMENT TERMS AND CONDITIONS:

1. Upon accepted, an invoice will be sent. Payments are due within 7 days.

2. One payment reminder will be sent (only one – we will not chase you). If you need a payment plan or extension, please contact us ASAP to avoid any late fees or the risk of forfeiting your space.

3. If non-payment after payment deadlines (within 7 days of invoice) and you have not contacted us, a $10 late fee will be added automatically.

4. If non-payment (within 14 days of invoice) and you have not contacted us to make arrangements, you will automatically forfeit your spot into the show.

5. Exhibitor fees are non-refundable upon acceptance.

6. All Exhibitor fees are subject to HST (13% Harmonized Sales Tax).

7. Payments can be made by Email Money Transfer, PayPal and Credit Card are accepted; an invoice will be sent upon acceptance with instructions.

EXHIBITION SPACE:

1. a) TABLE TOP SPACE includes one rented 6′ table, and one chair. Due to limited spaces, your display MUST BE table-top only. Additional racks etc, would not be possible with this booth option.

1. b). 8′ x 6′ SPACE includes one chair. A table is NOT included with this booth option. You may have a 6′ wide rack/shelf display or bring your own 6′ table.

2. Exhibitors may only use the allotted rented space. Encroaching on neighbouring spaces or common areas (isles) is strictly prohibited.

3. Tables are not included (unless you rented one with the TABLE TOP DISPLAY option). Table coverings are NOT included. All tables must be covered (table skirt or tablecloth) that reaches the floor to hide any storage or boxes. Applicants must provide their own table coverings.

4. Exhibitors must maintain a clean area and are responsible to place garbage, bags and boxes in garbage receptacles provided.

5. Subletting or renting a portion of the exhibition space without written permission is strictly prohibited.

6. Your exhibition space must look profession, NO handwritten signs, we will ask you to remove all handwritten signs. Chalkboard Signs are permitted.

7. Exhibitor is strictly prohibited to apply or attach pins, tape, tac, glue or other adhesives to building columns, floors, walls or other components not belonging to the Exhibitor. The exhibitor will be liable for any costs incurred due to non-compliance.

SET-UP & DISMANTLE OF EXHIBITION SPACE:

1. Exhibitors will be given 60-90 minutes to set up. In some cases 120 minutes (2 hours) can be granted.

2. Exhibition space must be fully set-up at least 15 minutes before the show opens and remain occupied for the duration of the show.

3. The Craftadian market is open to the public from 10:00am – 4:00pm.

4. Exhibitor load-in information including loading times, locations, floor plan and booth numbers will be emailed to exhibitors 1-2 weeks prior to the market.

5. Exhibitors may begin to dismantle their booth following the conclusion of the show (i.e. 4:01pm) and only when all customers have safely existed the show floor.

6.. No space may be dismantled in part or whole prior to the conclusion of the show (i.e. before 4:00pm). Exhibitors MUST NOT dismantle their booth (or pack up the table top) prior to the conclusion of the show hours (ie. 4:00pm).

7. Any exhibitor that dismantle of their booth or leave prior to the conclusion of the show WILL NOT be invited to future Craftadian events; ** THIS WILL BE STRONGLY ENFORCED**

8. Exhibitors that leave the show (meaning packed up and not in attendance) at the show close (4:00pm) may be billed a $25.00 fine and will not be invited to future events ** THIS WILL BE STRONGLY ENFORCED**

9. Exhibitors are required to listen and obey instructions by Show Management, Security, Parking Control and/or Venue staff.

CANCELLATION TERMS AND CONDITIONS:

1. An exhibitor may cancel (withdraw) their application no later than application deadline (as noted above)
2. Upon acceptance and payment; the exhibitor fees are non-refundable.
3. Should an exhibitor cancel after being accepted (and payment has been paid) or fail to attend on event day, Show Management reserves the right to:
a) Retain all payments (upon acceptance of application the exhibitor fee is non-refundable) and/or
Re-rent the exhibition space.

4. In the event a show is postponed/cancelled (ie. Covid19 global pandemic), Show Management, Craftadian [MAKE IT HAPPEN EVENTS INC] will automatically transfer exhibitors to a new show date or offer a credit towards a future market.

CANCELLATION OR CURTAILMENT OF THE SHOW:

1. In the event the facility in which the Show is to be held is destroyed or becomes unavailable for occupancy, or if for any reason the Show Management is unable to permit the Exhibitor to occupy the facility or the Rental Space, or if the Show is cancelled or curtailed, for any reason beyond the control of the Show Management, Craftadian [MAKE IT HAPPEN EVENTS INC] will not be responsible for any loss of business or loss of profits.
2. If the Show is cancelled or curtailed, for any reason beyond the control of the Show Management, Craftadian [MAKE IT HAPPEN EVENTS INC] may, under special circumstances, transfer the funds to a future show date and/or apply a credit to the vendor to use at a future show.