Exhibitor Manual (Hamilton)

Welcome to the Craftadian® Exhibitor Manual which is intended to provide you with all the necessary information to help maximise your participation in the Craftadian events. The enclosed information will provide you with all the information you would need to maximise your participation at the CRAFTADIAN MADE IN HAMILTON MARKET at McMaster Innovation Park in Hamilton.

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Online Exhibitor Manual

Show Management | Show Location | Dates & Times | Loading Information | Rules and Regulations | Promotional Materials for Exhibitors | Event Flyer (PDF) ; JPG version | Floor Plan & Booth Numbers | Booth Details | Swag Bags (free for exhibitors) | Promote the show (and your presence) | What to bring (checklist) | Maximize your presence at the show (Tips) | Food Truck Information Page | Exhibitor Special Offers | Information for FOOD VENDORS |

Show Management

Jacqueline Hunter
Show Director
Cell 905-330-2056

Dates & Times

Craftadian® Made in Hamilton Market
Saturday April 17, 2019
10:00am-4:00pm (show hours)

Show Location

McMaster Innovation Park, 175 Longwood Road South, Hamilton

Loading Information

Loading In Dates/Times:

Saturday August 17, 2019; 8:00AM – 10AM (Note you MUST be set-up by 9:45AM)
*Load-in is Saturday morning only

Note new rules (as posted on our rules and regulations page):

  • Exhibitors MUST NOT dismantle their booth (or pack up the table top) prior to the conclusion of the show hours (ie. 4:00pm)
  • Exhibitors that dismantle of their booth or leave prior to the conclusion of the show WILL NOT be invited to future events; ** THIS WILL BE STRONLY ENFORCED**
  • Exhibitors that leave the show (meaning packed up and not in attendance) at the show close (4:00PM) may be billed a $25.00 fine and will not be invited to future events ** THIS IS A NEW RULE THAT WILL BE STRONLY ENFORCED**

Detailed Information/Map: 

There are two loading areas, on the north and east sides of the building.  On the north side there is a grey door (note stairs).  On the east side, use the loading dock and lift to the service elevator to the main level.

Loading Area

MIP Loading Map

Load-in Map/Info (PDF)

Parking is free; we recommend exhibitor park in the east lot, leaving the spots closest to the door for shoppers.

– Exhibitors will not be permitted to set up during show hours.
– Children under the age of 16 are not allowed on the show floor during move-in and move-out.
– NO loading through the glass front doors
– We recommend that you unload all your materials at your booth, then park your vehicle to an appropriate space and then begin setting up your booth

Floor Plan & Booth Numbers

Floor Plan *draft (subject to change)
Floor Plan: Atrium & Courtyard

Table numbers:

Table Business Name
28 AIM Art in Metal
72 Alicia’s Designs CA
73 Baker Street Creations
75 By The Horns Design
74 Cherie Ink
3 Couth And Nail
17 Cuddly Critters
11 De-Liz-cious! Treats
85 Diana Coatsworth Design
34 Dinersaurs and Artifacts
82 Driftwood Co. Design
26 Ellingwood Soap Company
50 Exotic Jelly
20 Forest + Fauna
30 Former Fibres
49 Gnomeville
2 Ham and Cricket
44 Hamilton Proud
45 Handmade by Simply Grace
18 Happy Paws Co
22 Harbour Pottery
35 Humble Bee
6 Infusion Tea
46 Kim Clark Fine Art
48 Kitchen Cat Textiles
23 Lena’s Watercolours
9 Lit Candle Co.
77 Lumberjack Creations Beard Co.
5 Mad Crafts
69 Mamas Chilean Empanadas
32 Max and Zia Baby Co.
24 Meringue Patisserie
83 Mighty Mo Canada
70 Monday Muse
67 Murphys Treats
41 Nolaa Granolaa
76 Oliver Stockley
15 Pure Oneness Bath Boutique
33 Rough Bark Knits
8 Sew buttons boutique
68 Small Batch Soaps
4 Steel City Sauce Co
19 Sunstone Jewels
7 Sweet & Simple Co.
39 The Artful Blingster
47 Waterfall Pours
38 Westera Woodworking
10 Wicked Lovely Creations
27 Wild Blue Yonder
66 Wonderfully Wooden World
16 Woofer Wash
40 Working Mudder Pottery
31 Zingara Chavi
42 Rustic Succulents

Booth Details

Atrium Tables (inside): space includes a 6′ table and chair. Tables are positioned closely together (about 1′ space between tables). Table top displays. Table 6′ long x 29″ wide.

As an alternate to the table you may opt for a 6′ wide space and bring your own rack/display provided it’s 6′ wide (but you cant have both). Please let show management if you choose this option

** Atrium Outer Booths (1-12 & 38-42 & 48-50)
please note as part of fire regulations, the area nearest to the wall must be free from all obstructions (there will be tape on the floor in the Atrium  to outline the 44 inches that we need unobstructed for the hallways and around some of the artwork
Example of locations:

Promotional Material for Exhibitors

Food Sampling

  • No home prepared, or home canned foods can be used, sold or given away at Special Events
  • All food served at Special events must be prepared in a licensed and approved commercial kitchen

** Must complete all pages of THIS FORM.  The $38.00 (2018 rate $33.63 + $4.37 = $38.00) City of Hamilton fee will be billed to ALL FOOD VENDORS at time of acceptance.

Exhibitors are required to THIS FORM to Craftadian by March 22, 2019

The City of Hamilton, Public Health Department, Health Protection Branch, is responsible for ensuring proper food handling at Special Events in the Hamilton Area.

Public Health Services, Food Safety Program
110 King Street West, 2nd Floor (Robert Thomson Building)
Hamilton, Ontario L8P 4S6
Phone:905-546-2424 x 2551
Fax: 905- 546-2787
Email: foodsafety@hamilton.ca


Swag Bags

We are kindly asking that all vendors are required to include a minimum 10 (up to 50) tangible items for our swag bags. 50 swags bags will be distributed to the first 50 shoppers. Swag items are tangible items that represent your business. The items do not have to be the same. Swag inserts are promoted through our social media. Paper will not be accepted unless you are a paper vendor (bookmarks, greeting cards, gift tags are acceptable).

What to include in a swag bag?

Inspiration Ideas:
– BODY VENDORS: Mini soap samples, lip balms, mini samples of scrub
– JEWELLERY VENDORS: Earrings, Bracelets, Charms
– PAPER VENDORS: Greeting Cards, Gift Tags
– FOOD VENDORS: samples, tea sample, cookies
– PHOTOGRAPHY: Bookmarks, greeting cards
– WOOD: Mini coaster, small signs, wood book mark, wooden spoon, key chain
– ART: prints, buttons, enamel pins
– GLASS: Glass Bead, keychain
– BABY/CHILDREN: Fabric Squares, Soother Clips, Hair Clip, Headband
– POTTERY/CERAMIC: Ornaments, small coaster, key chain
– TEXTILE: fabric button, crochet mini, embroidery or pattern

If you are stuck on an idea, what about a gift certificate for your shop (min $5.00 value)

  • DROP OFF in person: TBD
  • BY MAIL: 2 Esker Run, Guelph ON N1E 7C8
    *Please arrange a date for drop off


Promote yourself at the Show

Promote the show:
Share the Facebook Event & Invite all your friends, and share on your wall:
RSVP Public Facebook Event

Social Media / Exhibitor Features

Use #Craftadian on all your social media posts. Follow us on INSTAGRAM, TWITTER and FACEBOOK for daily exhibitor features as we approach the show.

What to share on Social Media:
– Event Flyer, Image
– Getting ready for the show (what are you working on, supplies you bought, finished products that will be available at the show)
– Pictures of your studio space (take shoppers behind the scenes)
– Pictures of your display
– Profile Pictures (meet the maker)

What to Bring (check list)

Vendors: What to Bring (check list)

Product/Packing Related:
• all merchandise clearly priced (best done, before the show)
• Any product information signs necessary (no handwritten signs)
• Boxes for purchases
• Customer bags
• Extra price tags
• Inventory list/prices
• Tissue or newspaper for fragile items

• Booth signs or banner
• Business cards and holder
• Brochures, Catalogues or flyers
• Portfolio (or photo album of your work)

Office Supply Kit:
• Clipboard, writing pad or notebook
• Paper clips
• Paper or index cards
• Pens and pencils
• Scissors, string
• Stapler and staples
• Tape – scotch, masking, duct, packing

Sales Related:
• Calculator
• Cash box with change (ie. $5’s, $2’s, $1’s, 25¢ ect.)
• Receipt book/sales book

• Copy of application (booth number, floor plan ect), record of chq number ect.
• Any notes about the show
• Guest book- to develop a mailing list
• Extension Cord (if you purchased electricity)
• Table Skirt or Table Cloth (clean and reaches the floor)
• Change of clothes (or layers a sweater if its cooler)
• Camera (to take a photo of your booth for future shows)
• Cushion for chair

• Lunch (optional)
• Water or drinks
• Snacks

Exhibitor Special Offers

Do you need printing? – Click Here for Craftadian special offers

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