Exhibitor Manual (Hamilton)

Welcome to the Craftadian® Exhibitor Manual which is intended to provide you with all the necessary information to help maximize your participation in the Craftadian events. The enclosed information will provide you with all the information you would need to maximize your participation at the CRAFTADIAN MADE IN HAMILTON at McMaster Innovation Park in Hamilton.

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Online Exhibitor Manual

Show Management | Show Location | Dates & Times | Loading Information | Rules and Regulations | Promotional Materials for Exhibitors | Event Flyer (PDF) ; JPG version | Floor Plan & Booth Numbers | Booth Details | Swag Bags (free for exhibitors) | Promote the show (and your presence) | What to bring (checklist) | Maximize your presence at the show (Tips) | Food Truck Information Page | Exhibitor Special Offers | Information for FOOD VENDORS |

Show Management

Jacqueline Hunter
Show Director
info@craftadian.ca
Cell 905-330-2056

Dates & Times


Craftadian® Made in Hamilton
Saturday August 25, 2018
10:00am-4:00pm (show hours)

Show Location

McMaster Innovation Park, 175 Longwood Road South, Hamilton
MAP

 

 

 

 

 

 

 

 

Loading Information

Loading In Dates/Times:

Saturday August 25, 2018; 8:00AM – 10AM (Note you MUST be set-up by 9:45AM)
*Load-in is Saturday morning only

Note new rules (as posted on our rules and regulations page):

  • Exhibitors MUST NOT dismantle their booth (or pack up the table top) prior to the conclusion of the show hours (ie. 4:00pm)
  • Exhibitors that dismantle of their booth or leave prior to the conclusion of the show WILL NOT be invited to future events; ** THIS WILL BE STRONLY ENFORCED**
  • Exhibitors that leave the show (meaning packed up and not in attendance) at the show close (4:00PM) may be billed a $25.00 fine and will not be invited to future events ** THIS IS A NEW RULE THAT WILL BE STRONLY ENFORCED**

Detailed Information/Map: 

There are two loading areas, on the north and east sides of the building.  On the north side there is a grey door (note stairs).  On the east side, use the loading dock and lift to the service elevator to the main level. For those in the courtyard, you may load via the loading dock, or park in lot 2 (across the street) and cross the street – parking isn’t allowed on Longwood Road S.

Loading Area

 

MIP Loading Map

Load-in Map/Info (PDF)

Parking is free; we recommend exhibitor park in the east lot, leaving the spots closest to the door for shoppers.

Notes:
– Exhibitors will not be permitted to set up during show hours.
– Children under the age of 16 are not allowed on the show floor during move-in and move-out.
– NO loading through the glass front doors
– We recommend that you unload all your materials at your booth, then park your vehicle to an appropriate space and then begin setting up your booth

Floor Plan & Booth Numbers

Floor Plan *draft (subject to change)

Table numbers:

Business Name Type of Craft (Category) Table What’s included
A Little Leafy Paper 74 Outside 10’x10′, bring your own tent, 6′ table and chair included
a.ART Art 83 Outside 10’x10′, bring your own tent, 6′ table and chair included
A+ Smoodees Food 6 Atrium, Inside, 6′ table and chair included
AIM Art in Metal Metal 71 Outside 10’x10′, bring your own tent, 6′ table and chair included
Ancient Roots: Pysanka Expressions Art 10 Atrium, Inside, 6′ table and chair included
Andrzejewski Perogies Food 70 Outside 10’x10′, bring your own tent, 6′ table and chair included
Backyard Paper Co. Paper 79 Outside 10’x10′, bring your own tent, 6′ table and chair included
Bailiwick Decor or Seasonal 20 Atrium, Inside, 6′ table and chair included
BeCoProductions Art 22 Atrium, Inside, 6′ table and chair included
Bell + Whistle Accessory Boutique Accessories 26 Atrium, Inside, 6′ table and chair included
Bella Buddha Beads Jewellery 7 Atrium, Inside, 6′ table and chair included
Blackbird Studios Fabric/Leather 30 Atrium, Inside, 6′ table and chair included
CAKEbar Food 15 Atrium, Inside, 6′ table and chair included
Callaghan Made Wood 14 Atrium, Inside, 6′ table and chair included
Carnival of Kitsch Fabric/Leather 64 Outside 10’x10′, bring your own tent, 6′ table and chair included
Couth And Nail Jewellery 3 Atrium, Inside, 6′ table and chair included
Curly Ambition Co. Glass 56 Atrium, Inside, 6′ table and chair included
Cynthijas creations Jewellery 39 Atrium, Inside, 4′ table and chair included
De-Liz-cious! Treats Food 11 Atrium, Inside, 6′ table and chair included
Durand Coffee Food 58 Atrium, Inside, 2x 6′ table and chair included
Eleanor Rosa Felt Decor or Seasonal 46 Atrium, Inside, 6′ table and chair included
Ellie & Grace Bows (formerly Sweet Little Sew and Sew) Fabric/Leather 77 Outside 10’x10′, bring your own tent, 6′ table and chair included
Ellingwood Soap Company Body 68 Outside 10’x10′, bring your own tent, 6′ table and chair included
Exotic Jelly Food 61 Outside 10’x10′, bring your own tent, 6′ table and chair included
Forged By Nature Jewellery 82 Outside 10’x10′, bring your own tent, 6′ table and chair included
Gallery District Design Wood 85 Outside 10’x10′, bring your own tent, 6′ table and chair included
Go Fluff Yourself Decor or Seasonal 2 Atrium, Inside, 6′ table and chair included
Hamilton Proud Fabric/Leather 45 Atrium, Inside, 6′ table and chair included
Hamont Thrones Pet 42 Atrium, Inside, 6′ table and chair included
Handmade Arts Co. Glass/Ceremic 23 Atrium, Inside, 6′ table and chair included
Happy Bees Apiary Food 34 Atrium, Inside, 6′ table and chair included
HollyBerry Body 55 Atrium, Inside, 6′ table and chair included
Jennifer Finn Photography Photography 17 Atrium, Inside, 6′ table and chair included
Jill The Potter Pottery 21 Atrium, Inside, 6′ table and chair included
Kim Clark Fine Art Jewellery/Art 54 Atrium, Inside, 6′ table and chair included
Kitchen Cat Textiles Fabric/Leather 31 Atrium, Inside, 6′ table and chair included
Kitties and Cabernet Art 19 Atrium, Inside, 6′ table and chair included
Knitterme and Company Knit/Crochet 57 Atrium, Inside, 6′ table and chair included
Koka-Bora Creations Wood 76 Outside 10’x10′, bring your own tent, 6′ table and chair included
Lena’s Watercolours Art 28 Atrium, Inside, 6′ table and chair included
Lunah Life Inc Body 84 Outside 10’x10′, bring your own tent, 6′ table and chair included
Macrame By JM Decor or Seasonal 66 Outside 10’x10′, bring your own tent, 6′ table and chair included
Mama’s Creations Knit/Crochet 35 Atrium, Inside, 6′ table and chair included
Mind your bees Fabric/Leather 60 Outside 10’x10′, bring your own tent, 6′ table and chair included
mint lavender + lace Paper 43 Atrium, Inside, 6′ table and chair included
Moose Studio Wood 80 Outside 10’x10′, bring your own tent, 6′ table and chair included
MURPHY’S TREATS Pet 65 Outside 10’x10′, bring your own tent, 6′ table and chair included
My Dad and Me Everyday Ornaments Wood 24 Atrium, Inside, 6′ table and chair included
Nadin Furniture Wood 73 Outside 10’x10′, bring your own tent, 6′ table and chair included
Needings Baby/Toys 33 Atrium, Inside, 6′ table and chair included
Olive + Splash Childrens Clothing 16 Atrium, Inside, 6′ table and chair included
Origin Concrete Goods (formerly Double L Décor) Decor or Seasonal 62 Outside 10’x10′, bring your own tent, 6′ table and chair included
OXOCotton Candy Kisses Baby/Toys 48 Atrium, Inside, 6′ table and chair included
Paint it pretty polish Body 41 Atrium, Inside, 4′ table and chair included
Peartree Leather Co. Leather 63 Outside 10’x10′, bring your own tent, 6′ table and chair included
Personal Treasures Wood 8 Atrium, Inside, 6′ table and chair included
Peter Piper’s Pastry Shoppe Food 1 Atrium, Inside, 6′ table and chair included
Rough Bark Knits Knit/Crochet 5 Atrium, Inside, 6′ table and chair included
Scott Beard Co. Body 75 Outside 10’x10′, bring your own tent, 6′ table and chair included
Small Batch Soaps Body 72 Outside 10’x10′, bring your own tent, 6′ table and chair included
Spa2go Body 78 Outside 10’x10′, bring your own tent, 6′ table and chair included
Sue B Designs Jewellery 67 Outside 10’x10′, bring your own tent, 6′ table and chair included
Sunstone Jewels Jewellery 27 Atrium, Inside, 6′ table and chair included
Sweet & Simple Co. Food 32 Atrium, Inside, 6′ table and chair included
The Dimkin’s Crepes Food 69 Outside 10’x10′, bring your own tent, 6′ table and chair included
The Fragrance Lab Candles 47 Atrium, Inside, 6′ table and chair included
The Living North Wood 29 Atrium, Inside, 6′ table and chair included
The Olive Company Baby/Toys (Accessories) 9 Atrium, Inside, 6′ table and chair included
The Pendulum Shop Jewellery 12 Atrium, Inside, 6′ table and chair included
The Weaver Bird Other 53 Atrium, Inside, 6′ table and chair included
Wanderlust Candle Co. Candles 18 Atrium, Inside, 6′ table and chair included
White Willow Goods Baby/Toys (Clothing) 36 Atrium, Inside, 6′ table and chair included
Wild Blue Yonder Jewellery 44 Atrium, Inside, 6′ table and chair included
Zingara Chavi Fabric/Leather 49 Atrium, Inside, 6′ table and chair included

Booth Details

Atrium Tables (inside): space includes a 6′ table and chair. Tables are positioned closely together (about 1′ space between tables). Table top displays. Table 6′ long x 29″ wide.

As an alternate to the table you may opt for a 6′ wide space and bring your own rack/display provided it’s 6′ wide (but you cant have both). Please let show management if you choose this option

** Atrium Outer Booths (1-12 & 36-42 & 49-51)
please note as part of fire regulations, the area nearest to the wall must be free from all obstructions (there will be tape on the floor in the Atrium  to outline the 44 inches that we need unobstructed for the hallways and around some of the artwork
Example of locations:

Promotional Material for Exhibitors

PDF Flyer

Food Sampling

  • No home prepared, or home canned foods can be used, sold or given away at Special Events
  • All food served at Special events must be prepared in a licensed and approved commercial kitchen

** Must complete all pages of THIS FORM.  The $38.00 (2018 rate $33.63 + $4.37 = $38.00) City of Hamilton fee will be billed to ALL FOOD VENDORS at time of acceptance.

Exhibitors are required to THIS FORM to Craftadian by August , 2018.

The City of Hamilton, Public Health Department, Health Protection Branch, is responsible for ensuring proper food handling at Special Events in the Hamilton Area.

Public Health Services, Food Safety Program
110 King Street West, 2nd Floor (Robert Thomson Building)
Hamilton, Ontario L8P 4S6
Phone:905-546-2424 x 2551
Fax: 905- 546-2787
Email: foodsafety@hamilton.ca

https://www.hamilton.ca/life-events/hosting-events/food-safety-requirements-special-events

Swag Bags

We are kindly asking that all vendors are required to include a minimum 10 (up to 50) tangible items for our swag bags. 50 swags bags will be distributed to the first 50 shoppers. Swag items are tangible items that represent your business. The items do not have to be the same. Swag inserts are promoted through our social media. Paper will not be accepted unless you are a paper vendor (bookmarks, greeting cards, gift tags are acceptable).

What to include in a swag bag?

 

Swag Bag – August 2017

Inspiration Ideas:
– BODY VENDORS: Mini soap samples, lip balms, mini samples of scrub
– JEWELLERY VENDORS: Earrings, Bracelets, Charms
– PAPER VENDORS: Greeting Cards, Gift Tags
– FOOD VENDORS: samples, tea sample, cookies
– PHOTOGRAPHY: Bookmarks, greeting cards
– WOOD: Mini coaster, small signs, wood book mark, wooden spoon, key chain
– ART: prints, buttons, enamel pins
– GLASS: Glass Bead, keychain
– BABY/CHILDREN: Fabric Squares, Soother Clips, Hair Clip, Headband
– POTTERY/CERAMIC: Ornaments, small coaster, key chain
– TEXTILE: fabric button, crochet mini, embroidery or pattern

If you are stuck on an idea, what about a gift certificate for your shop (min $5.00 value)

  • WHERE TO DROP OFF?
  • DROP OFF in person: 151 Fair Street Ancaster – (porch drop off acceptable)
  • DROP OFF: TBD
  • BY MAIL: 1000 Golf Links Road, PO Box 90028, Ancaster ON L9K 3K0
    *Please arrange a date for drop off

WHEN IS THE DEADLINE TO DROP OFF SWAG? TBD 2018

Promote yourself at the Show

Promote the show:
Share the Facebook Event & Invite all your friends, and share on your wall:
RSVP Public Facebook Event

Social Media / Exhibitor Features

Use #Craftadian on all your social media posts. Follow us on INSTAGRAM, TWITTER and FACEBOOK for daily exhibitor features as we approach the show.

What to share on Social Media:
– Event Flyer, Image
– Getting ready for the show (what are you working on, supplies you bought, finished products that will be available at the show)
– Pictures of your studio space (take shoppers behind the scenes)
– Pictures of your display
– Profile Pictures (meet the maker)

 

What to Bring (check list)

Vendors: What to Bring (check list)

Product/Packing Related:
• all merchandise clearly priced (best done, before the show)
• Any product information signs necessary (no handwritten signs)
• Boxes for purchases
• Customer bags
• Extra price tags
• Inventory list/prices
• Tissue or newspaper for fragile items

Literature:
• Booth signs or banner
• Business cards and holder
• Brochures, Catalogues or flyers
• Portfolio (or photo album of your work)

Office Supply Kit:
• Clipboard, writing pad or notebook
• Paper clips
• Paper or index cards
• Pens and pencils
• Scissors, string
• Stapler and staples
• Tape – scotch, masking, duct, packing

Sales Related:
• Calculator
• Cash box with change (ie. $5’s, $2’s, $1’s, 25¢ ect.)
• Receipt book/sales book

Miscellaneous:
• Copy of application (booth number, floor plan ect), record of chq number ect.
• Any notes about the show
• Guest book- to develop a mailing list
• Extension Cord (if you purchased electricity)
• Table Skirt or Table Cloth (clean and reaches the floor)
• Change of clothes (or layers a sweater if its cooler)
• Camera (to take a photo of your booth for future shows)
• Cushion for chair

Food/Snacks:
• Lunch (optional)
• Water or drinks
• Snacks

Exhibitor Special Offers

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