Exhibitor Manual (Hamilton)

Dear Exhibitors:

Welcome to the CRAFTADIAN Exhibitor Manual which is intended to provide you with all the necessary information to help maximize your participation in the Craftadian events. The enclosed information will provide you with all the information you would need to maximize your participation at the MADE IN HAMILTON MARKET at McMaster Innovation Park in Hamilton.

Online Exhibitor Manual

Show Management | Show Location | Dates & Times | Loading Information | Rules and Regulations | Promotional Materials for Exhibitors | Event Flyer (PDF) ; JPG version | Floor Plan & Booth Numbers | Booth Details | Swag Bags (free for exhibitors) | Promote the show (and your presence) | What to bring (checklist) | Maximize your presence at the show (Tips) | Food Truck Information Page |

Online Maker Directory – Special offer

Show Management

Jacqueline Hunter
Show Director
info@craftadian.ca
Phone: 289-239-8163 / Cell 905-330-2056

Show Location

McMaster Innovation Park, 175 Longwood Road South, Hamilton
MAP

 

Dates & Times


Craftadian Made in Hamilton
Saturday August 26, 2017
10:00am-4:00pm (show hours)

Loading Information

Loading In Dates/Times:

Saturday August 26th; 8:15AM – 10AM (Note you MUST be set-up by 9:45AM)
*Load-in is Saturday morning only

Note new rules (as posted on our rules and regulations page):

  • Exhibitors MUST NOT dismantle their booth (or pack up the table top) prior to the conclusion of the show hours (ie. 4:00pm)
  • Exhibitors that dismantle of their booth or leave prior to the conclusion of the show WILL NOT be invited to future events; ** THIS WILL BE STRONLY ENFORCED**
  • Exhibitors that leave the show (meaning packed up and not in attendance) at the show close (4:00PM) may be billed a $25.00 fine and will not be invited to future events ** THIS IS A NEW RULE THAT WILL BE STRONLY ENFORCED**

Detailed Information/Map: 

There are two loading areas, on the north and east sides of the building.  On the north side there is a grey door (note stairs).  On the east side, use the loading dock and lift to the service elevator to the main level.

Loading Area

 

MIP Loading Map

Load-in Map/Info (PDF)

Parking is free; we recommend exhibitor park in the east lot, leaving the spots closest to the door for shoppers.

Notes:
– Exhibitors will not be permitted to set up during show hours.
– Children under the age of 16 are not allowed on the show floor during move-in and move-out.
– NO loading through the glass front doors
– We recommend that you unload all your materials at your booth, then park your vehicle to an appropriate space and then begin setting up your booth

Floor Plan & Booth Numbers

Floor Plan *draft (subject to change)

For this event we will be using the Courtyard (outdoor) and the Atrium (indoor).

** Atrium Outer Booths (1-12 & 33-39 & 46-48)
please note as part of fire regulations, the area nearest to the wall must be free from all obstructions (there will be tape on the floor in the Atrium  to outline the 44 inches that we need unobstructed for the hallways and around some of the artwork

Booth Numbers:

Booth Details

Craftadian at McMaster Innovation Park: includes a 6′ table and chair. Tables are positioned closely together (about 1′ space between tables). Table top displays. Table 6′ long x 29″ wide.

As an alternate to the table you may opt for a 6′ wide space and bring your own rack/display provided it’s 6′ wide (please let show management if you choose this option)

DSC_2294

Sample 6′ table display (Table Top)

Promotional Material for Exhibitors

Coming Soon.

Food Sampling

  • No home prepared, or home canned foods can be used, sold or given away at Special Events
  • All food served at Special events must be prepared in a licensed and approved commercial kitchen

** Must complete pages 4 &5 of THIS FORM.  The $37.00 (2017 rate) City of Hamilton fee will be billed to vendors at time of acceptance.

2017 Food at Special Events Info Package (entire package, vendors are required to return pages 4-5 to Craftadian staff within 14 days of the event).

The City of Hamilton, Public Health Department, Health Protection Branch, is responsible for ensuring proper food handling at Special Events in the Hamilton Area.

Public Health Services, Food Safety Program
110 King Street West, 2nd Floor (Robert Thomson Building)
Hamilton, Ontario L8P 4S6
Phone:905-546-2424 x 2551
Fax: 905- 546-2787
Email: foodsafety@hamilton.ca

https://www.hamilton.ca/life-events/hosting-events/food-safety-requirements-special-events

Swag Bags

*NEW* All vendors are required to include a minimum 15 (up to 100) tangible items for our swag bags. 100 swags bags will be distributed to shoppers (50 at 10AM and 50 at 2PM). Swag items are tangible items that represent your business. The items do not have to be the same. Swag inserts are promoted through our social media. Paper will not be accepted unless you are a paper vendor (bookmarks, greeting cards, gift tags are acceptable).

What to include in a swag bag?

Inspiration Ideas:
– BODY VENDORS: Mini soap samples, lip balms, mini samples of scrub
– JEWELLERY VENDORS: Earrings, Bracelets, Charms
– PAPER VENDORS: Greeting Cards, Gift Tags, Mini Prints
– PHOTOGRAPHY: Bookmarks, greeting cards
– WOOD: Mini coasters, small signs, wood book mark, wooden spoon, key chain
– ART: prints, buttons
– GLASS: Glass Bead, Coaster, Earrings
– BABY/CHILDREN: Fabric Squares, Soother Clips
– Pottery/Ceramic: Ornaments, small coaster, key chain

WHERE TO DROP OFF? 151 Fair Street Ancaster –
or mail to: 1000 Golf Links Road, PO Box 90028, Ancaster ON L9K 3K0

WHEN IS THE DEADLINE TO DROP OFF SWAG? August 2017

Promote yourself at the Show

Promote the show:
Share the Facebook Event & Invite all your friends, and share on your wall:
RSVP Public Facebook Event

Post the event on your etsy page
Add your shop via RSVP to our Etsy Shop Local page

Social Media / Exhibitor Features

Use #Craftadian on all your social media posts. Follow us on INSTAGRAM, TWITTER and FACEBOOK for daily exhibitor features as we approach the show.

What to share on Social Media:
– Event Flyer, Image
– Getting ready for the show (what are you working on, supplies you bought, finished products that will be available at the show)
– Pictures of your studio space (take shoppers behind the scenes)
– Pictures of your display
– Profile Pictures (meet the maker)

 

What to Bring (check list)

Vendors: What to Bring (check list)

Product/Packing Related:
• all merchandise clearly priced (best done, before the show)
• Any product information signs necessary (no handwritten signs)
• Boxes for purchases
• Customer bags
• Extra price tags
• Inventory list/prices
• Tissue or newspaper for fragile items

Literature:
• Booth signs or banner
• Business cards and holder
• Brochures, Catalogues or flyers
• Portfolio (or photo album of your work)

Office Supply Kit:
• Clipboard, writing pad or notebook
• Paper clips
• Paper or index cards
• Pens and pencils
• Scissors, string
• Stapler and staples
• Tape – scotch, masking, duct, packing

Sales Related:
• Calculator
• Cash box with change (ie. $5’s, $2’s, $1’s, 25¢ ect.)
• Receipt book/sales book

Miscellaneous:
• Copy of application (booth number, floor plan ect), record of chq number ect.
• Any notes about the show
• Guest book- to develop a mailing list
• Extension Cord (if you purchased electricity)
• Table Skirt or Table Cloth (clean and reaches the floor)
• Change of clothes (or layers a sweater if its cooler)
• Camera (to take a photo of your booth for future shows)
• Cushion for chair

Food/Snacks:
• Lunch (optional)
• Water or drinks
• Snacks

Exhibitor Deal – Online Maker Directory

** Special Discount for Exhibitors ** Get a listing in our online maker directory for 50% off for the first year – just $9.99 for the ENTIRE YEAR (click the link below) – but hurry your exclusive deal expires July 30, 2017




(this is separate from meet the makers) – see ONLINE MAKER DIRECTORY