Exhibitor Manual (Hamilton)

Welcome to the CRAFTADIAN Exhibitor Manual which is intended to provide you with all the necessary information to help maximize your participation in the Craftadian events. The enclosed information will provide you with all the information you would need to maximize your participation at the CRAFTADIAN HAMILTON CHRISTAMAS MARKET at McMaster Innovation Park in Hamilton.

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Online Exhibitor Manual

Show Management | Show Location | Dates & Times | Loading Information | Rules and Regulations | Promotional Materials for Exhibitors | Event Flyer (PDF) ; JPG version | Floor Plan & Booth Numbers | Booth Details | Swag Bags (free for exhibitors) | Promote the show (and your presence) | What to bring (checklist) | Maximize your presence at the show (Tips) | Food Truck Information Page | Exhibitor Special Offers



Show Management

Jacqueline Hunter
Show Director
Phone: 289-239-8163 / Cell 905-330-2056

Show Location

McMaster Innovation Park, 175 Longwood Road South, Hamilton








Dates & Times

Craftadian Made in Hamilton
Saturday December 2, 2017
10:00am-4:00pm (show hours)

Loading Information

Loading In Dates/Times:

Saturday December 2; 8:15AM – 10AM (Note you MUST be set-up by 9:45AM)
*Load-in is Saturday morning only

Note new rules (as posted on our rules and regulations page):

  • Exhibitors MUST NOT dismantle their booth (or pack up the table top) prior to the conclusion of the show hours (ie. 4:00pm)
  • Exhibitors that dismantle of their booth or leave prior to the conclusion of the show WILL NOT be invited to future events; ** THIS WILL BE STRONLY ENFORCED**
  • Exhibitors that leave the show (meaning packed up and not in attendance) at the show close (4:00PM) may be billed a $25.00 fine and will not be invited to future events ** THIS IS A NEW RULE THAT WILL BE STRONLY ENFORCED**

Detailed Information/Map: 

There are two loading areas, on the north and east sides of the building.  On the north side there is a grey door (note stairs).  On the east side, use the loading dock and lift to the service elevator to the main level. For those in the courtyard, you may load via the loading dock, or park in lot 2 (across the street) and cross the street – parking isn’t allowed on Longwood Road S.

Loading Area


MIP Loading Map

Load-in Map/Info (PDF)

Parking is free; we recommend exhibitor park in the east lot, leaving the spots closest to the door for shoppers.

– Exhibitors will not be permitted to set up during show hours.
– Children under the age of 16 are not allowed on the show floor during move-in and move-out.
– NO loading through the glass front doors
– We recommend that you unload all your materials at your booth, then park your vehicle to an appropriate space and then begin setting up your booth

Floor Plan & Booth Numbers

Floor Plan *draft (subject to change)

Business Name Table
3 Teas 9
A Little Leafy 21
Alistrations 65
Andrzejewski Perogies 45
Bailiwick 26
Boosh 54
Bowls by Bernie 76
BoxerTUFF Pet Products 19
Cardtography 5
CeramicSense 10
Clean Kiss Organics 57
Coast to Coaster 8
Couth And Nail 2
Dirty South food truck
Dream Willow 14
Durand Coffee 43
Eclipse Design Stained Glass 53
Ellingwood Soap Company 20
emma jane jewelry 73
Fleurished Creations 35
Fox and Bear Essentials 24
Grab My Axe 16
Grain & Hue 11
Grey Bunnny & Co. 71
Handmade By Simply Grace 74
HollyBerry 42
Honey Hive Boutique 3
Hotti Biscotti 28
i can craft that 4
It’s OK. It’s ART. 38
Jennifer Finn Photography 1
Kathryn Dieroff Designer Goldsmith 34
Koka-Bora Creations 7
Lena’s Watercolours 63
Littles Handmade 66
Lovbird Design 6
Martha Would Die Here 67
Michelle Bosveld 55
mushrooms and twigs 61
Nerpy’s Inc 23
Niagara Rocks Afire 27
Picklesworth Baby 29
Pippa and Peach Boutique 30+31
Quilty Pleasures Craft Company 17
Rachi Designs 60
Rosas Eternas 56
Sara’s soaps and candles 64
Skulls n Broken Hearts 41
Small Batch Soaps 37
Soup Girl 40
SPONSOR Renewal by Andersen of Greater Toronto 51
SPONSOR The Handmade House – SPONSOR 32
Stained Lace 15
StoryBoards 68
Sunstone Jewels 62
Sweet Paper Studios 18
Sweet Sofia Bows 12
Sweet Temptations Cupcakery food truck
Terrarium House 36
Tewe Reds Farm 58
The Creative Card 52
The French Laundry 49
The Good Bar 75
The Strudel Lady 25
The Young Nest 72
Tiny Backpacks 70
True Hamiltonian 22
Ula’s Stitches 59
Watch me grow 50
Whistler Woodcraft 46+47
Wild Blue Yonder 69
Yakitorek food station (outside)

Booth Details

Atrium Tables (inside): space includes a 6′ table and chair. Tables are positioned closely together (about 1′ space between tables). Table top displays. Table 6′ long x 29″ wide.

As an alternate to the table you may opt for a 6′ wide space and bring your own rack/display provided it’s 6′ wide (but you cant have both). Please let show management if you choose this option

** Atrium Outer Booths (1-12 & 33-39 & 46-48)
please note as part of fire regulations, the area nearest to the wall must be free from all obstructions (there will be tape on the floor in the Atrium  to outline the 44 inches that we need unobstructed for the hallways and around some of the artwork
Conference Room (side room):

Promotional Material for Exhibitors


Food Sampling

  • No home prepared, or home canned foods can be used, sold or given away at Special Events
  • All food served at Special events must be prepared in a licensed and approved commercial kitchen

** Must complete pages 4 &5 of THIS FORM.  The $37.00 (2017 rate) City of Hamilton fee will be billed to vendors at time of acceptance.

2017 Food at Special Events Info Package (entire package, vendors are required to return pages 4-5 to Craftadian staff within 14 days of the event).

The City of Hamilton, Public Health Department, Health Protection Branch, is responsible for ensuring proper food handling at Special Events in the Hamilton Area.

Public Health Services, Food Safety Program
110 King Street West, 2nd Floor (Robert Thomson Building)
Hamilton, Ontario L8P 4S6
Phone:905-546-2424 x 2551
Fax: 905- 546-2787
Email: foodsafety@hamilton.ca


Swag Bags

*NEW* All vendors are required to include a minimum 10 (up to 50) tangible items for our swag bags. 50 swags bags will be distributed to the first 50 shoppers. Swag items are tangible items that represent your business. The items do not have to be the same. Swag inserts are promoted through our social media. Paper will not be accepted unless you are a paper vendor (bookmarks, greeting cards, gift tags are acceptable).

What to include in a swag bag?


Swag Bag – August 2017

Inspiration Ideas:
– BODY VENDORS: Mini soap samples, lip balms, mini samples of scrub
– JEWELLERY VENDORS: Earrings, Bracelets, Charms
– PAPER VENDORS: Greeting Cards, Gift Tags
– FOOD VENDORS: samples, tea sample, cookies
– PHOTOGRAPHY: Bookmarks, greeting cards
– WOOD: Mini coaster, small signs, wood book mark, wooden spoon, key chain
– ART: prints, buttons, enamel pins
– GLASS: Glass Bead, keychain
– BABY/CHILDREN: Fabric Squares, Soother Clips, Hair Clip, Headband
– POTTERY/CERAMIC: Ornaments, small coaster, key chain
– TEXTILE: fabric button, crochet mini, embroidery or pattern

If you are stuck on an idea, what about a gift certificate for your shop (min $5.00 value)

  • DROP OFF in person: 151 Fair Street Ancaster – (porch drop off acceptable)
  • DROP OFF: Craftadian Table at Stuffed Marketplace (November 25)
  • BY MAIL: 1000 Golf Links Road, PO Box 90028, Ancaster ON L9K 3K0
    *Please arrange a date for drop off


Promote yourself at the Show

Promote the show:
Share the Facebook Event & Invite all your friends, and share on your wall:
RSVP Public Facebook Event

Social Media / Exhibitor Features

Use #Craftadian on all your social media posts. Follow us on INSTAGRAM, TWITTER and FACEBOOK for daily exhibitor features as we approach the show.

What to share on Social Media:
– Event Flyer, Image
– Getting ready for the show (what are you working on, supplies you bought, finished products that will be available at the show)
– Pictures of your studio space (take shoppers behind the scenes)
– Pictures of your display
– Profile Pictures (meet the maker)


What to Bring (check list)

Vendors: What to Bring (check list)

Product/Packing Related:
• all merchandise clearly priced (best done, before the show)
• Any product information signs necessary (no handwritten signs)
• Boxes for purchases
• Customer bags
• Extra price tags
• Inventory list/prices
• Tissue or newspaper for fragile items

• Booth signs or banner
• Business cards and holder
• Brochures, Catalogues or flyers
• Portfolio (or photo album of your work)

Office Supply Kit:
• Clipboard, writing pad or notebook
• Paper clips
• Paper or index cards
• Pens and pencils
• Scissors, string
• Stapler and staples
• Tape – scotch, masking, duct, packing

Sales Related:
• Calculator
• Cash box with change (ie. $5’s, $2’s, $1’s, 25¢ ect.)
• Receipt book/sales book

• Copy of application (booth number, floor plan ect), record of chq number ect.
• Any notes about the show
• Guest book- to develop a mailing list
• Extension Cord (if you purchased electricity)
• Table Skirt or Table Cloth (clean and reaches the floor)
• Change of clothes (or layers a sweater if its cooler)
• Camera (to take a photo of your booth for future shows)
• Cushion for chair

• Lunch (optional)
• Water or drinks
• Snacks

Exhibitor Special Offers

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